Editor's Note: This page was last updated on October 26, 2022. Questions? Contact DiConference@academyhealth.org.
As always, protecting the health and safety of our attendees is our number one priority. Below you will find information about health and safety protocols for the in-person 2022 Science of D&I Conference. These protocols meet or exceed the latest Centers for Disease Control and Prevention and World Health Organization guidelines, as well as industry best practices. AcademyHealth will be closely coordinating with the Walter E. Washington Convention Center (the conference venue) and actively monitoring local conditions, risk factors, and applicable laws, regulations, and guidance. Because these factors are frequently changing, we will continue to update this page as new guidance is released.
All participants are expected to adhere to and abide by the health and safety protocols outlined below. Refusal to adhere to these policies and abide by these precautions may result in immediate removal from an AcademyHealth event and cancellation of the registration, without receiving a refund.
Vaccine and Health Survey
All in-person attendees, staff, and contractors must have up to date COVID-19 vaccinations two weeks prior to the meeting date to participate. As defined by the CDC, you are up to date with your COVID-19 vaccines when you have received all doses in the primary series and all boosters recommended for you, when eligible. If you received COVID-19 vaccines outside the United States, whether you are up to date depends on which COVID-19 vaccine (and how many doses) you received. Learn more about when people vaccinated outside the United States are considered fully vaccinated. If you do not have up to date vaccinations by November 27, you will not be eligible to attend the conference. AcademyHealth also requires all attendees to complete a health survey.
We’ve partnered with CLEAR to make your COVID-19 screening easier. AcademyHealth requires all attendees to show proof of vaccination and complete a health survey through CLEAR. For the most efficient entry possible, every attendee should enroll with CLEAR before the event by following the steps below:
Step 1: Before the event
- Download the CLEAR app
- Tap the white Health Pass button
- Select ‘Have a code?’ and enter "DI2022"
- Create a free account by uploading a photo of a government-issued ID, such as a driver’s license, and snap a quick selfie to confirm you are you. Already a member? Simply log in and verify with a selfie.
- Follow prompts to securely upload your proof of vaccination. You can add your CDC card, scan a SMART QR code, or link to a health provider.
Step 2: Before arriving, take a quick health survey
- Before you head to registration, open the CLEAR app, tap Health Pass, and take a selfie. You’ll be prompted to answer a quick health survey.
- A green Health Pass means you’re good to go! Show it to staff when you arrive. If your pass is red, you will not be permitted entry.
Still have questions on how to upload your CDC card? Watch our quick tutorial here.
If you have any questions about enrolling in CLEAR, please reach out to firstname.lastname@example.org or tap “Get In Touch” in the app for assistance. Need further assistance with Health Pass? Contact CLEAR’s Member Care team directly in the CLEAR app, by calling 1-855-CLEARME (253-2763), or through email at email@example.com.
Face masks are required for all indoor activities at the conference, except while actively eating and drinking.
Additional Health and Safety Protocols
All attendees, exhibitors, vendors, and staff should:
- Not enter the venue if they are experiencing any flu-like symptoms;
- Wash hands often with soap for at least 20 seconds and/or use an alcohol-based hand sanitizer;
- Avoid touching their eyes, nose, and mouths with unwashed hands; and
- Engage in additional responsible health and safety practices, inside and outside of the AcademyHealth event.