Health Datapalooza - Exhibitor Information

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Standard Exhibitor Package

Exhibit Booth Fee: $7,500 (AcademyHealth Organizational Affiliates receive a 10% discount on their exhibit booth fees)

Exhibit Booth Includes:

• One 8' x 10' booth in the exhibit hall. Includes a 6' skirted rectangular table, standard 8' back wall drape and 3' high sidewall drape in exposition colors; 2 chairs and wastebasket (exhibit hall is carpeted)
• One full conference registration and one exhibit hall-only registration
• Company description and website link on the conference website and mobile app.

To register as an exhibitor, please fill out the registration form.

Exhibit Hall Floor Plan

Coming soon

Exhibitor Kit and Order Forms

To view the Exhibitor Kit, click here.

To order Audio Visual, Internet or Electrical, click here for the order form.

Set-Up Hours

Thursday, April 27, 2017
6:00 a.m. - 9:45 a.m.

Teardown Hours

Friday, April 28, 2017
10:45 a.m. - 12:00 p.m.

Exhibit Viewing Hours

Thursday, April 27, 2017
10:00 a.m. - 7:00 p.m.

Friday, April 28, 2017
7:00 a.m. - 10:30 a.m.

Events in the Exhibit Hall

Thursday, April 27, 2017

• Morning Break: 10:00 a.m. - 10:30 a.m.
• Transition Break & Lunch Pickup: 11:45am - 12:20pm
• Afternoon Break: 2:15 p.m. - 2:45 p.m.
• Transition Break: 4:00 p.m. - 4:15 p.m.
• Networking Reception: 5:30 p.m. - 7:00 p.m.

Friday, April 28, 2017

• Continental Breakfast: 7:00 a.m. - 8:00 a.m.
• Morning Break: 10:00 a.m. - 10:30 a.m.

Exhibitor Terms & Conditions

• EXHIBIT BOOTH - One 8' x 10' booth in prominent location in the exhibit hall to include: 6' skirted rectangular table, standard 8' back wall drape and 3' high sidewall drape in exposition colors (Exhibit Hall is carpeted).
• RATES AND ASSIGNMENTS - Assignments will be made on a first come, first serve basis. Each booth space includes two exhibitor personnel. Cost is $7,500 per booth space.
• PAYMENT - 100% payment is required for each booth space ordered. Payment may be made by check, Visa, MasterCard or American Express. Make check payable to Health Care Conference Administrators LLC.
• EXHIBIT LOCATION AND FLOOR PLAN - Exhibits will be located as indicated on the official floor plan. The exhibit management reserves the right to make modifications as necessary.
• FAILURE TO OCCUPY - Space not occupied by the close of installation (unless previous written arrangements where made) will be forfeited by the Exhibitor. The Health Datapalooza may resell, reassign or use the space. If display equipment is available, Health Datapalooza may choose to have the exhibit erected at the Exhibitors expense.
• EXHIBIT HOURS AND EVENTS IN EXHIBIT HALL - Visit the Exhibitor Information page for detailed times on the set-up/teardown/viewing hours in the exhibit hall.
• CANCELLATION OF EXHIBIT CONTRACT - Exhibitor may cancel 45 days prior to the conference date in order to receive a refund. A 50% deposit must be received 30 days after agreement is received, with 100% payment due by April 10, 2017, in order to reserve sponsorship and/or exhibit space. Requests for cancellations of sponsorship and/or exhibit space must be presented in writing. No refunds will be given after March 10, 2017.
• BADGES - Each sponsor package and exhibit booth packages are provided with exhibitor badges. Additional all access and exhibit only badges may be purchased. All exhibitor personnel must register and wear their badges for admission to the exhibit hall, special meals and included social events.
• CONFLICTING MEETINGS AND SOCIAL EVENTS - In the interest of the entire conference, Exhibitor agrees not to extend invitations, call meetings, or schedule social events involving attendees, or otherwise encourage absence of members, other exhibitors, or invited guests at any time during the dates of the event without permissions from the conference organizers.
• DRAYAGE - Freight charges and shipping locations will be included in your Exhibitor Service Kits. This will be mailed approximately 6 - 8 weeks prior to the conference.
• INSTALLATION AND DISMANTLING OF EXHIBITS - Set up for the exhibit will be TBD. Dismantling of Exhibits may begin at TBD. Setting up, tearing down and removal of exhibits are the responsibility of the Exhibitor. Should the Exhibitor fail to remove the exhibit, removal will be arranged by the conference management at the Exhibitor's expense. Dates and times listed above are subject to change and will be specifically confirmed at a later date.
• LIABILITY - Exhibitor assumes responsibility and agrees to indemnify and defend Health Datapalooza, the Washington Hilton in Washington, DC, and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. Neither the Health Datapalooza nor the Washington Hilton maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance if desired.

If the exhibit hall is uninhabitable due to acts of God, during any part or whole of the exhibition, the Conference is not responsible and the exhibitor hereby waives any claim against the Conference for losses or damages which may arise in consequence of such inability to occupy assigned space.